Making Online Board Meetings Productive
Online board meetings can be the ideal way to bring your Board together, without the constraints of space, time or travel. But, there are difficulties to make these meetings productive. This article provides suggestions to ensure that your online board meetings are most productive.
Keeping everyone engaged. Members of the board who are online may feel less inclined to speak up when they are in person, which can make it difficult to discuss the issues and hamper the flow of the meeting. This could cause confusion and miscommunication. This can be resolved if the right technology is utilized and clear communication protocols are in place for virtual meetings.
Board meetings require significant preparation. Board management software that incorporates document storage makes it easier to keep track of tasks and assignments. This allows meetings to concentrate on the most important topics and helps with the overall efficiency of your board.
Mute buttons can be an important tool for online board meetings. When people are working from home, they may have pets, children, or colleagues in the room. These distractions can make it difficult to concentrate on the discussion. Disabling everyone from speaking until they’re talking is a good method to keep these distractions from disrupting the meeting. A maximum amount of time to speak can also be set to prevent one person from dominating the discussion. Having someone take minutes will ensure that all discussions are recorded and included in the meeting notes. A specific time limit for each item on the agenda could make sure that the meeting goes smoothly.