If a business decides to use a virtual information room there are two main aspects of the platform that it requires: secure storage for its files/documents and the ability to access them for team members. There are a variety of pricing options for a VDR depending on the project or industry, the quantity of users, and duration. These include per-page prices or per-user pricing.

Many vendors charge per gigabytes. This pricing model may be suitable for projects with relatively small text file size but can be expensive for companies that are exchanging large audio or video files.

The cost of a VDR is also contingent on the administrative access granted to the system. Some providers allow unlimited admins which can make the platform more expensive. However this feature can streamline work flows and can speed up due-diligence.

Integration with other platforms, like Slack or Microsoft Office (for example), can improve functionality and user experience. These integrations are typically more expensive than those that do not integrate.

The duration of the project will usually affect the cost of a virtual data room, since most vendors offer the price for a period of time and then charges month-to-month after that. Some vendors, like DealRoom offer discounts on M&A deals and let you terminate your contract after the deal is complete. This is particularly beneficial for companies that aren’t certain of how long a project will last.

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